To reduce the risk of damage to other documents, I place each clipping on a sheet of buffered paper-no glue, tape or adhesive. But I love the look and feel of old newspapers, so I tend to keep original clippings in my file. The easiest file to care for includes copies made only on bond paper. Decide if you’ll preserve original clippings or just copies. Your goal should be to make all your clippings a uniform size: on 8.5×11-inch archival paper filed alphabetically by surname, event or location so that you have only one place to look for an item. Add your own identifying index words, such as the surname the item is associated with, plus the place or the event depicted.Ħ Tips for Organizing Your Digital Genealogy Files

If the publication information isn’t printed with the clipping, write or type it (newspaper title, date, volume and issue, page number, and the repository or website holding the paper) and include it with your scan. With a desktop scanner, check the option for de-screening to eliminate those tiny dots from the original printing process. Your first preservation step is to digitize paper copies (whether original newsprint or photocopies on regular office paper) by taking a photo with your digital camera or scanning the paper. Your own family history news archive may hold original full-size newspapers, loose clippings, photocopied articles (some pasted into scrapbooks), as well as a variety of scanned news clippings and photocopies, and typed transcriptions. Some organizations might print copies of newspapers and clippings on archival paper and discard the original due to lack of space and funds for archival supplies. While museums and archives aim to preserve original materials, libraries want to make the information in that material easily available. Museums, archives and public libraries have adopted different tactics when it comes to preserving newspapers. Before you add your old newspapers to the recycling bin, get to the bottom of the story about how to create a properly preserved family news archive. True Story of Eddie Edwardsĭon’t despair.

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